St. Peter Catholic Church

Fundraising Policy and Approval Process

(Updated October 3, 2007)

To view the Fundraising calendar, please click here.

To create a Fundraising Request Form, please click here.

In 2006, our pastor and school principal determined that Saint Peter Parish needed to establish a fundraising policy. The need for this policy was in response to a growing concern about the number of fundraising programs conducted at both the school and the various parish ministries.

In developing this policy, an ad-hoc committee, consisting of representatives from the School Board, Pastoral Council and the PTA, was established to look at all of the requests for contributions that were made throughout the year. Frankly, the list was a little overwhelming. It seemed that almost every week there was some sort of project in which families were being asked to make a monetary donation or a contribution of food or some other items. These projects were all being done with the best intentions; but nonetheless, there was a constant flow of requests being made.

The consensus was that there were too many requests, too often. Not only were school and parish families being asked to make frequent contributions; often times these projects were being done at the same time, conflicting with each other, and impacting the amount of money or goods collected. What became apparent was there was a need to streamline and coordinate fundraising projects.

The first step was to have all parish organizations provide input in creating a fundraising calendar for this year that outlines all existing, major fundraising programs. At the same time, the committee realized that a Parish Fundraising Review Committee would be necessary to approve all future fundraising projects.

The committee, with the approval of the Pastor developed the following Fundraising Policy Statement:

All fundraising projects conducted at St. Peter Church and School must support the parish and/or school mission. To insure this, the Parish Fundraising Review Committee (PFRC), under the Education Commission, will act as a clearinghouse to evaluate, approve and coordinate the scheduling of fundraising projects. This committee, made up of representatives of the Pastoral Council, School Board and PTA, along with the pastor and school principal, will review fundraising proposals on a regular basis and determine if and when proposed fundraising projects will be conducted.

The mission of St. Peter Parish is: “Built on the rock of St. Peter, the Apostle of faith, love, and forgiveness, we are a Catholic parish dedicated to live, witness, and proclaim the good news of Christ through worship, education, and loving service to each other and our community.”

Going forward, any new and/or additional fundraising projects not on the Fundraising calendar will need to be approved by the newly-formed Parish Fundraising Review Committee. The requestor must complete a proposal form

The proposal form for all new fundraising requests (not on the attached list) is available at the church and school offices. Additionally, the form is available on-line at the St. Peter Church Website. Simply click here to access the form. Print the page, fill it out, and submit it to the Fundraising Committee care of the Parish Office.

Proposal forms must be submitted 30 days prior to the requested start date of the fundraising program. The Fundraising Committee will evaluate all proposals and notify individuals/organizations within 10 days if a given project has been approved. The project may be approved but moved to another date, depending on fundraising activity.